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Personal assistant
The personal assistant, also known as a private secretary, works in close collaboration with the owner, helping him or her to manage day-to-day professional and personal life. This versatile member of staff helps to organise the client’s day-to-day activities, travel arrangements and the processing of administrative documents, with a total commitment to confidentiality.
Fields of excellence of a personal assistant
Personal support
- Managing the schedules of customers and their families
- Organising and managing travel arrangements
- Booking restaurant tables and obtaining tickets for various events (theatre, concerts, shows, etc.)
- Manage transport season tickets and registrations for various activities (sports, arts, etc.)
- Organise family events (birthdays, dinners, etc.)
- Supervising and recruiting household staff
- Manage and monitor administrative tasks: contracts, routine invoicing, external service providers, etc.
- Assist customers with various projects: building work, property or vehicle purchases, private events, gifts, etc.
- Manage logistics and purchasing: orders, interventions, etc.
- Follow up day-to-day business in the absence of the private individual
Professional support
- Handling mail and organising the client's professional office
- Managing diaries and appointments
- Organising and managing business trips
- Organising and managing business events (private parties, receptions, galas, etc.)
- Take care of administrative tasks and file archiving
- Produce presentation documents and summary reports
- Be the main contact for suppliers and sub-contractors
- Manage and monitor invoices and accounts
- Manage bank accounts and budgets for the property(ies)
- Manage the client's public relations and media enquiries
Personal assistant profile
- A minimum of 7 years of experience required in a similar position
- BETC in secretarial work
- Fluent in English and French, a third language would be appreciated
- Reliability, availability, managerial skills, excellent interpersonal skills, excellent presentation, discretion, adaptability, sense of service, initiative, organisational skills, thoroughness, sense of responsibility, ability to manage priorities, autonomy, versatility, responsiveness,...